Vice Dean of Finance and Administration Greater San Francisco, CA Area

Job Function Summary:

Involves managing or performing the administrative services or managing the full general operations of an academic or non-academic organization(s). Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management staff.

Generic Scope:

Responsible for overall strategy and operations of a significant functional area impacting the University of California system, OR a location campus AND health system, OR multiple hospitals and / or affiliates. Reports directly to a senior management group executive and may be a member of the executive management team for the organization / location. Directs through a large, diverse group of subordinate managers (at M3 and / or M4 levels) the development of strategic goals and objectives for the functional area. Translates organizational objectives into mid to long-term strategic business plans. Decisions are critical to functional area performance and likely to have substantive impact covering multiple large and / or complex critical programs impacting broad constituencies. Formulates and administers policies and significant programs where results affect overall organization-wide performance and reputation. Manages particularly significant human, financial, and physical resources and is accountable for achieving financial plans and goals.

Custom Scope:

As the chief business officer for the School of Medicine, the Vice Dean for Finance and Administration serves as the dean’s executive leader for the administrative, financial, and operational affairs of the School of Medicine, supporting academic and strategic priorities through sustainable resource decisions and effective institutional operations. The role is responsible for financial strategy and planning, administrative operations, human resources and organizational planning, and the development of systems, policies, and controls that enable departments and programs to operate effectively. Working closely with the dean, other vice deans, department chairs, organized research unit directors, chief administrative officers, and health system and central campus partners, the vice dean provides institution-wide stewardship of the school’s resources, advises on major investments and trade-offs, and aligns the campus’s and school’s administrative capabilities with the school’s research, education and clinical missions.

The vice dean plays a key role at the interface between the school and its health system partners, negotiating and continually refining the financial arrangements that support faculty physician services and in planning and implementing health-system initiatives that depend on physician participation and require alignment of academic and clinical priorities.

Department Overview:

Consistently ranked among the nation’s top medical schools, the UCSF School of Medicine (SOM) is renowned for its influential basic science and clinical research, and for excellence and innovation in patient care and teaching.

SOM is made up of 28 academic departments, eight organized research units, and six interdisciplinary programs at sites primarily in San Francisco, Oakland, and Fresno. SOM is the academic home to approximately 3,800 faculty, 3,100 trainees, 1,800 non-faculty academics and students, and 5,900 staff. (including medical staff physicians). In FY26, SOM had an operating budget of $4.2B, $1.5B in expendable net assets, and $1.2B in restricted net assets.

RESPONSIBILITIES

%

of time

Essential Function (Yes/No)

Key Responsibilities

(To be completed by Supervisor)

15%

Yes

Facilitates issues between physician leaders and the executives at hospitals, participating in their resolution.

• Lead SOM’s involvement in design and refinement of funds flow agreements with UCSF Health; advise ZSFG vice dean and associate dean on CCSF/DPH affiliation agreement
• Serve on governance committees: Health Leadership Executive Committee, Health Leadership Council, Health Finance Committee, Health Faculty Practice Advisory Committee, Funds Flow Project Sponsorship Group

10%

Yes

Participates in strategic planning and oversees clinical and other risk management matters that require integration between the School of Medicine, clinical departments and partner hospitals.

• Identify and sponsor opportunities to align SOM policies and practices to support institutional goals while continuing to meet departments’ specific needs (e.g., faculty compensation plans, standardization of clinical schedules)

10%

Yes

Drives operational performance, achievement of efficiency targets, and ensures the highest integrity for business operations across multiple sites.

10%

Yes

Develops, implements, and monitors short and long range financial plans for the Dean’s Office and SOM units. Reviews and approves fiscal planning proposals for new programs, annual budgets, and long-term goals. Provides expert financial analysis to optimize financial planning.

• Oversees work through the Dean’s Office Financial Affairs Unit and SOM Budget & Finance Committee, in coordination with the Campus Budget & Resource Management Office, to develop contingency plans as the external funding environment and pressures evolve.
• Advises the dean on allocation of Dean’s Office financial resources to support SOM departments and campus units

20%

Yes

Provides vision, expertise, and leadership to plan, develop, and implement strategic initiatives, cultural transformation, and technological advancement to streamline operations and ensure best in class clinical, research and education services.

• Provide executive oversight of campus-wide and health system initiatives, ensuring that goals are aligned with SOM interests and that implementation plans are informed by SOM needs and operational realities.
• Work closely with SOM department leaders to understand their needs and to lead change within SOM.

10%

Yes

Ensures management of regulatory and policy compliance. Directs implementation of performance improvement across sites. Fosters an environment of continuous quality improvement.

10%

Yes

Ensures manager competencies and access to leadership development opportunities. Leads goal development, sets objectives, establishes priorities, conducts annual performance evaluations, and administers salary adjustments.

10%

Yes

Builds deep advisory relationships with executives and affiliate senior leaders. Builds collaborative relationships with administrative, clinical, and service departments.

• Frequently partner with Campus leaders (e.g., senior vice chancellor for finance and admin, chief HR officer, chief information officer, AVC EVCP finance and admin) and Health leaders (e.g., EVP/chief clinical officer, SVP/chief financial officer, Faculty Practice president)

5%

Yes

Maintains strong, positive working relationships with external agencies, other academic medical centers and healthcare institutions. Engages in outreach activities and referral networks to ensure effective partnership.

• As UCSF SOM Principal Business Officer (PBO), serves as primary administrative contact to the American Association of Medical Colleges (AAMC). Oversees completion of numerous data requests required for accreditation and benchmarking

100%

QUALIFICATIONS

Ability to handle the executive management responsibilities in a complex health care organization.

Req

Expert knowledge of business and strategic planning, financial management, program development implementation and organizational development.

Req

Possesses a highly advanced ability to work collaboratively and effectively with medical center executives, campus leadership, and other academic medical centers and healthcare institutions.

Req

Expert ability to establish and utilize metrics to drive excellence, support operations and facilitate integration.

Req

Expert knowledge operating budget development and management, financial analysis, and reporting techniques.

Req

Advanced knowledge of relevant regulatory requirements as well as legislative, accreditation, licensing, and compliance environments.

Pref

Excellent verbal and written communication skills, particularly in sensitive situations that may involve public scrutiny.

Req

Highly advanced interpersonal skills. Expert negotiation and influencing skills.

Req

Highly advanced ability to build and maintain a climate of trust that inspires commitment to achieve organization goals.

Req