Chief Financial Officer Greater Jacksonville, FL Area

JACKSONVILLE HOUSING AUTHORITY

POSITION

Job Title:

Chief Financial Officer

FLSA Classification:

Exempt

EEO Classification:

First/Mid-Level Officials and Managers

Salary/Pay Grade:

TBD

Reports to:

President/Chief Executive Officer

JOB SUMMARY

Serves as head of the Finance and Accounting Department within the Jacksonville Housing Authority. Maintains control of the general ledger, including preparation of financial reports. Oversees periodic reporting to HUD and requests funds in accordance with established procedures. Monitors and analyzes reports, makes recommendations, and delivers presentations. Oversees internal accounting functions and related withholding reporting and payment. Supervises accounting staff.

ESSENTIAL FUNCTIONS

MANAGE THE ACCOUNTING FUNCTION OF THE AUTHORITY, INCLUDING DAY-TO-DAY OPERATIONS AND MONTH-END FUNCTIONS.

• Develop and implement month-end closing procedures and coordinate closing activities with accounting staff to ensure timely completion of financial statements.
• Coordinate budget and accounting activity for affordable housing apartments and disburse mortgage payments.
• Review and verify the accuracy and completeness of general ledger account balances and financial statements.
• Review and approve all journal entries.
• Process Family Self-Sufficiency (FSS) payouts, forfeitures, and transfers.
• Track Section 8 lease-up based on dollars and allowable units, and compute administrative fees earned.
• Oversee the daily cash management of the pooled cash, Section 8, and payroll bank accounts.
• Coordinate collection of receivables with FCBBIC.
• Prepare monthly, quarterly, and annual financial statements for distribution to the President, the Board, and appropriate JHA management personnel.
• Present monthly financial statements to the Board of Commissioners.
• Serve as liaison with the trustee of the Multifamily Revenue Bonds.
• Review monthly grant reports and request funds through LOCCS.
• Coordinate revisions to grants and associated budget revisions with HUD.
• Review information associated with tenant accounts receivable and recommend write-offs, including preparation of resolutions and adjustment of reserves as necessary.
• Review utility consumption reports and distribute them to Housing Management.
• Review Section 8 and public housing fraud recoveries and justify retention of collected funds.
• Review project-based budgets and adjust as needed.
• Prepare and input financial data for REAC and reclassify as necessary to obtain the maximum PHAS score.
• Input quarterly data into HUD's Voucher Management System (VMS).

OVERSEE YEAR-END ACCOUNTING FUNCTIONS AND PREPARE PERIODIC REPORTS AS NEEDED.

• Prepare the HUD Operating Fund calculation (subsidy).
• Prepare year-end settlements of Section 8 and the HUD Operating Fund to maximize add-ons and increase subsidy.
• Prepare Section 8 budgets and budget revisions as needed.
• Oversee the year-end audit by preparing the RFP, negotiating scope and fee, and coordinating audit activities.
• Collect IRS tax levies and prepare IRS Form 945.
• Oversee the preparation of W-2s, 1099s, and related tax forms.
• Prepare and file personal property tax returns.
• Assist with preparation of the annual operating budget.
• Coordinate the annual physical inventory of fixed assets.
• Request reimbursement for excess utility consumption over the PFS estimate.
• Serve as lead for the general ledger, payroll, fixed assets, accounts payable, and bank reconciliation functions, reviewing system patch notes and determining their impact on operations.
• Handle unclaimed funds and reporting to the State of Florida.
• Report information on Section 8 lease-up and fees to the President.
• Present month-end financial statements to the Cost and Administration Committee of the Board.
• Distribute monthly grant reports to the managers of Resident Services and Housing Management.
• Ensure that wage and withholding information is reported in accordance with regulations.
• File monthly sales tax returns.
• Review and update the accounting procedures manual as needed.
• Research IRS regulations to ensure compliance.
• Ensure all financial and budget operations, procedures, and internal controls comply with Agency policies, Generally Accepted Accounting Principles (GAAP), Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) standards, and U.S. Department of Housing and Urban Development (HUD) guidelines.
• Manage the analytical review of all financial reports, including Agency-wide monthly and annual variance, tax credit property, housing program, HUD, investment, budget, and cash reports, for accuracy, validity, reliability, alignment with program objectives, and compliance with policies, standards, and regulations.
• Represent the Agency in meetings with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Conduct a variety of Agency-wide organizational and operational studies and investigations; recommend modifications to programs, policies, and procedures as appropriate.
• Prepare, review, and present monthly reports and memos with recommendations for action by the Board of Commissioners or affiliate entity boards; attend and participate in professional group meetings; and stay abreast of new trends and innovations in finance programs and operations related to the area of assignment.
• Monitor changes in laws, regulations, and technology that may affect Agency or departmental operations; implement policy and procedural changes as required.

SUPERVISE THE ACCOUNTING STAFF.

• Review time and leave reports for the department.
• Plan, assign, and review the work of subordinates.
• Train, or direct the training of, new personnel.
• Prepare and review performance appraisals and discuss them with subordinates as appropriate.
• Counsel subordinates regarding job performance and document in accordance with established procedures.
• Recommend disciplinary and other personnel actions as needed.

MINIMUM QUALIFICATIONS

Education – Bachelor's degree in accounting plus ten (10) years of progressively responsible experience in financial accounting, including at least three (3) years of supervisory experience. A current CPA license is required. Public housing experience is strongly preferred; experience in another type of public agency is acceptable.

Experience – Ten (10) years of progressively responsible experience in financial management, preferably within a public housing authority or affordable housing organization; demonstrated ability to manage staff; expertise with local, state, and federal housing regulations; strong knowledge of and experience with the financial requirements of Section 8, FHA Multifamily, Public Housing, and Low-Income Housing Tax Credit programs; established relationships with HUD and affordable housing providers; a solid understanding of accounting requirements; working knowledge of Microsoft Office and Yardi Voyager property management software; and strong written and verbal communication skills.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of HUD and other federal, state, and local regulations related to the financial operations of a public housing authority
• Knowledge of the principles and practices of management and supervision
• Knowledge of the principles and practices of accounting
• Knowledge of accounting-related software
• Knowledge of report preparation techniques
• Ability to plan, organize, and assign routine work and special projects to meet HUD requirements and organizational goals
• Ability to compile, or direct the compiling of, data and prepare reports
• Ability to communicate effectively orally and in writing
• Ability to establish and maintain effective working relationships with supervisors, subordinates, co-workers, residents, auditors, consultants, and bank personnel
• Ability to analyze reports and financial data and formulate recommendations
• Ability to understand oral and written instructions
• Ability to effectively initiate and manage work projects
• Ability to anticipate potential problems and needs in order to develop and initiate appropriate corrective action
• Ability to evaluate the performance of subordinates, correct deficiencies, and effectively assign personnel
• Skill in analyzing and summarizing financial data
• Skill in the use of personal computers and the ADP system
• Skill in the application of accounting principles and practices
• Skill in developing accounting policies and procedures designed to meet the goals and objectives of the organization

CORE COMPETENCIES

Strategic Leadership: Demonstrates knowledge of technical accounting duties involving the maintenance and reporting of financial accounting data; a high level of business acumen, including the ability to balance the delivery of programs against the realities of a budget; comprehensive knowledge of strategic planning and project management concepts, methods, techniques, and practices; and the ability to remain current with developments and trends in the area of assignment.

Initiate and Build Relationships: Accepts and celebrates differences within the team. Creates a culture that supports an open-door process and gives employees and residents time and attention. Is present and available. Demonstrates empathy and understanding to build connections with people. Builds trust and provides honest, timely feedback.

Operational Excellence: Embraces principles and tools to create sustainable improvement across all assigned departments within the Agency. Fosters an environment that is resident- and employee-focused to achieve long-term sustainable growth for the Agency. Ensures the right tools are applied to the right processes.

Execution and Results: Defines specific and measurable objectives. Identifies key performance indicators. Stays focused on results, not the process. Leverages available resources to solve problems and achieve desirable outcomes.

Analytical Skills: Ability to compare, contrast, and quality-check work with keen attention to detail. Able to present numerical data orally and in writing, including through graphics. Ability to apply creative thinking and problem-solving in the execution of one's duties. Ability to analyze reports and data to formulate recommendations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting, standing, operating computers and other office equipment, moving about the office, and attending on-site and off-site meetings. The employee must be able to communicate via email and verbally via telephone. The employee must occasionally transport up to ten (10) pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work is primarily conducted in an office environment, with a high level of interaction with external and internal clients. The position may require work to be performed at different properties or sites for interim periods to support business needs, and the employee may be subject to environmental elements when conducting visits to various sites or participating in outside events.

Other: Must possess a valid driver's license and be insurable by the Jacksonville Housing Authority.

Position Reports to

President/Chief Executive Officer

Leadership Accountability

Yes

Supervisory Accountability

Yes

Organizational Accountability

Yes

Financial Accountability

Yes

Customer Accountability

Interfaces with customers internally and externally.

We anticipate hiring at the minimum of the respective pay grade per contractual obligations.

This job description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job classification. All incumbents may not perform all of the job duties listed, and some incumbents may perform some duties which are not listed, and incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this description.

JHA is an Equal Opportunity Employer and a Drug-Free Workplace. A successful applicant will be required to pass a background check including but not limited to employment history, criminal record and driving record, and may be subject to a pre-employment drug screening.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must submit with your application a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: .

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans' Preference Coordinator

11351 Ulmerton Road, Suite 311

Largo, FL 33778-1630

Email: VeteransPreference@fdva.state.fl.us